Meeting Minutes 3/30/17

Moderator: Lacey
Co-Moderator: Bob
Note Taker: Larry
Also attending: Azaria, Erica, Sari, Andira, Mike B., Heather, Ava, Angie, Dawn, Scott and Tonya

AGENDA:
—Mini do:
(a) Make ConStellation buttons
(b) Transfer buttons into display boxes for booths
(c) Make list of needed buttons for booths
—Fall For Pride Update – 40 minutes – Lacey
—-Grant funding needs list – 5 minutes – Andira
—May calendar draft – 2 minutes – Lacey
BREAK
—Lincoln Unites! – 15 minutes – Vote for CR activity at booth. Coloring? Button making? Disc Drop game for a free button? Other?
—Music & Poetry event report – 15 minutes – Bob – Dollar totals from the March 23rd event. Viability of CR having similar events in future.
—Trans Collaborative / FFP – 10 minutes – Mike

COMMON ROOT MEETINGS ARE OPEN TO THE PUBLIC!!
Come and contribute or just listen!
—Fall For Pride Update – 40 minutes – Lacey
Sponsership levels: $100, $150, $200, $300, $400, $500 levels. Levels are cumulative.
$100 would also cover booth fees.
$150 Adds media spotlights
$2oo Adds logo/name advertised on promo flyers
$300 Spotlight sponsor email blast
$400 logo/name advertised on CR large calendars
$500 Space to hang your banner/signage.
No set goal on number of sponsors wanted on each level.
Might offer specific sponsorships for specific items. (Water, etc., sponsorship of booth fees for another organization)
Discussion on how high to make the levels.
Possibly adding $750 & $1000 levels. All sponsorships approved same as booths.
Vote passed on general ideas & the presented $100-$500 levels, details to be hashed out in the future for higher level sponsorship rewards

Grant funding for FFP, quick response grant from Lincoln Community Foundation.
Lacey will write it and Andira will be our CEO/second contact. 

Charging for tables.
Andira mentioned we might wait until we see if we can get a grant.
Voted to let people bring their own tables and chairs. 

Booth Prices:
$10 for us to provide table/ $10 per table. Voted in.
$3 per chair. Voted in. 

Booth Prices.
Much discussion about recovering the new vendor prices.
Tabling vote until next meeting. 

Didn’t have time to do brainstorming about things we could spend grant money on if/when we get some. 

—-Grant funding needs list – 5 minutes – Andira
Will be shared to organizing group.

—May calendar draft – 2 minutes – Lacey

BREAK 

—Lincoln Unites! – 15 minutes – Vote for CR activity at booth. Coloring? Button making? Disc Drop game for a free button? Other? Unsure of the details, how much space? When will we be setting up? Etc. Place for people to sign up for staffing the booth? Voted for disc drop game. Possibly use coloring if we have the space. 

—Music & Poetry event report – 15 minutes – Bob – Dollar totals from the March 23rd event. Viability of CR having similar events in future.
Great success, many people interested on us putting on regular events.
Details were already posted by Bob. 

—Trans Collaborations / FFP – 10 minutes – Mike
Trans Collaborations, Mike B. is on their board.
Partnership between UNL Researchers and Transgender & Gender Non-conforming groups.
Mike will post the full mission statement on organizing group.
He has 8 of the “glad you’re our neighbor” posters he’s donated to CR. We would like to keep one for displaying at our booths. We can sell the rest for $20 to raise funds. 

Goldenrod Printers is the greatest!

Next meeting is April 13th.
Treasury 5 min. Andira
FFP Vendor prices 20 min. Lacey
FFP Spend funding 10 min. Lacey
Brainstorm free workshops 15 min. Azaria
Look Sharp 20 min. Andira
Calendar updates & signup sheets. 3 min. Lacey.
____________________
Common Root Voting Quorum:
1-Board Member
3-Key Holding Members
1-Other Attendee

Common Root Admin